RFP - RFQ Review

Every bid document that is released needs to be thoroughly analyzed to determine what information must be provided in the bid response.


Too many bidders begin pulling the information together they want the evaluators see, regardless of whether the RFP or RFQ asks for it. Worse, some bidders will pull a losing bid out of their desk drawer, make minor modifications, slap a new cover on it, and turn it in.


We begin the bid documentation and make a thorough checklist of every fact that the state or federal agency wants included in the bid proposal. This starts with the definitions laid out in the front of the RFP. Words may have special defined meanings. We note those as we go through the bid document.


We will give you a checklist of items you must include in your bid proposal. Failure to provide information on these items may result in a disqualification of your bid. You will be deemed “non-responsive”. And even if you squeak through and win, know that your competitors may file a protest based on your non-responsiveness.


But what do you do if a bid document is unclear or asks for conflicting information?  


Many states, like Florida, now impose a “cone of silence” on the bid process, meaning that all contact about the bid document must be done in writing. Some states go even further, only allowing written contact or submission of questions during a limited window. As we review the RFP, we'll highlight areas of conflict and confusion.


We'll even draft proposed questions for you to submit so that there is no room for doubt as you prepare your response.  


StephenCody.com