StephenCody.com

Bid Edit / Review

If you choose to put together your own bid submission, we can review it to ensure that you’ve hit every milestone required by the bid specifications. Some shortcomings can be ignored by the reviewing agency. Some cannot. An hour after all the bids have been turned in is a bad time to realize you left out a vital piece of information.  


Our review encompasses two goals: making sure you are responsive and making sure you are responsible.  A responsive bid is one that provides information on every issue raised by the bid specifications.  


A bid for professional services, for instance, is not responsive if it leaves out required information about professional licensing. A responsible bidder has the capability in all respects to fully perform the contract requirements, plus the integrity and reliability that will assure good faith performance.


Things that may render a bidder not responsible include: the financial inability to perform the contract; a lack of qualifications; a history of defaulting on other government contracts; and debarment.


But a completely responsive bid proposal amply demonstrating that you are a responsible bidder can still be a losing proposal. Care must be taken not to write your response either above or below your evaluators.


Facts need not only to be assembled, they must be arranged in a way that tracks the RFP or RFQ so that the evaluators don’t have to hunt down the required information. You can’t get points on the score sheets for information that you’ve hidden. You may be sure you can perform the contract, but if you don't communicate it to the evaluators, your confidence doesn't matter. And above all, your response should be both engaging and persuasive.  


We can edit your proposal to make sure that the message you’re trying to communicate -- that your business is the logical and best choice -- comes through loud and clear.  


What You Need To Know

When you edit a bid proposal, it's helpful to first create detailed scoresheet based on the criteria set out on the bid document.  Make sure to breakout every requirement. As you go through the draft of your bid proposal, try and find each of these requirements. Are they easy to access? Are they properly highlighted and emphasized?  Just as important, does the proposal show that you not only have the right experience, but are able to process information you receive and commicate effectively if awarded the contract?


Remember that each eevaluator who sits down with his or her stack of proposals has two mental boxes. One is for proposals that merit serious attention. The other is for proposals that won't be approved, ones that the evalutor will find a reason to score low.


Always assume that an evaluator will look at your proposal in three ways. The first is quick skim of your index to make sure that you followed the format of the RFP or RFQ or other bid document. Next, assume an evaluator does a quick flip-through of the proposal to get a feel for it.  Are the graphics and tables and headings readable?  Do they tell your story, even without reading the full text?


Finally, if your proposal passes these first two hurdles, assume that the evaluator will do a thorough examination and begin scoring your proposal and understanding the story you are trying to tell. But the scoring will be influenced by the first two steps.